Awarding Your Hard Work

"Cheers" from the Sabb Team  

Greetings my lovelies! We are now coming to the end of what has been the season of awards ceremonies with the Kent Union awards; K.S.C.V. Medway and Canterbury, The first ever K.I.C. media awards as well as the Employability points awards night. Phew!  

Its a time of year that I thoroughly enjoy, being able to congratulate volunteers on the dedication and time that they have given as well as give special thanks to some of the high achievers this year. My society being a previous winner, I know how much these accolades can mean.  As well as the trophies, certificates and prizes that were given, there was food and drink laid on for all attendees.   

Jess has recieved so many awards this year it's lost its appeal 

The K.I.C. media awards were a massive success in this, their first year with many of the categories being judged by industry professionals adding real kudos to the prizes. I was so glad to have been involved in student media over the last two years which has gone from strength to strength. If you weren't already aware the space previously known as the Attic will sadly serve its last pint this exam term but joyfully burst from its summer break cocoon to emerge as a beautiful new media centre of which our volunteers are much deserving. I am so excited I nearly wee-d myself and I'm so glad this part of the  project has come to fruition in my time.      

Hand's Up if You Volunteer? KSCV Medway

Unfortunately, this was my last opportunity to give our volunteers a pat on the back as at the end of this month the current team will depart and you will have an nice new shiny team with less grey hair than me! Guaranteed! If you weren't able to make the Kent Union awards missed my self indulgent speech. Here it is in the frame below!     

Room To Swing A Cat

An irrelevant  Shocked looking Kitten

Hi All, I just wanted to make a couple of short posts to update you about some of the latest issues that I have been working on for societies and students led volunteer groups in particular.

As many of you know, last year a change was made to the room booking system meaning that you can no longer book rooms directly with the college masters. Instead this is done centrally through the timetabling office. Room bookings are made by societies online using a link, groups request their room requirements, this is sent to us at the Union who then confirm that the booking is on behalf of a Kent Union student group. This then gets forwarded onto timetabling who will do their best to accommodate the groups' needs and then get back to them with a booking I.D which is confirmation of the room having been legitimately booked.

Eliot Hall, The Most requested room on campus for
our student societies. 

Although it could be said that it is an advantage having all of the room bookings going through a central location there are still limitations to the system. If students want to book facilities that are in a school building as opposed to a college building then this must be done with the individual school, outdoor bookings are made with estates, some bookings depending on location (particularly spaces with commercial 'value') are booked through hospitality. In addition, some spaces are controlled by the union, but in fact the only space which students could really use for activities are the bars.

In addition to this, the real clincher for students has been that although in most cases the official line was for college masters to require a week's notice to book rooms, in actuality exceptions were made in some of the colleges allowing for a level of spontaneity and flexibility. Another potential problem for students is that under the old system 'average Joe student' could book a room for say... group study. To my knowlege the only way this can still be done is either with the Library or through an academic.        

Our Circus skills society; have special requirements
for the rooms they use 

Recently I met with the Academic registrar and timetabling to thrash out some ideas and see if there were any improvements that could be made to the system namely whether we could cut down on administrative delay and  secondly, introduce a limited number of rooms on campus which could be booked at short-notice (less than a week). Through the efforts of the stretched timetabling department some success was possible with the design and introduction of an improved online booking link that will mean that requests will not have to wait to be forwarded from Kent Union but go directly to timetabling with only 'questionable' bookings being flagged up by Kent-Union which should help to speed up the process.

Unfortunately, due to "the complexity of operating a two tier system it was felt that this is not a viable proposal" which effectively means that a short-term room booking option is still out of grasp for most groups. Any suggestions at this stage would be welcome.

However, every cloud has a silver-lining! Performing-arts groups may be in luck. Following a meeting with my friends at the Gulbenkian, a space has been available for societies and volunteer groups to use. Short-notice bookings will be possible for this room which is available from 1 (I think) until 6pm on Wednesday afternoons. This space is large enough for a small rehearsal I am told. If you are interested in this space then you need to get in touch with Jess Thomas who is in charge of marketing at the Gulbenkian. I am very grateful for their efforts so far.   

The Attic Bar has a great open floor but will in future be a busier cafe
 in the day, prohibiting use for society activities 

In addition to this I have recently met with Venue General Manager Renaud and Hels who is in charge of facilities management. The Attic is hoping to improve its daytime provision including the installation of a new 'proper' coffee machine and improvements to lighting and power provision which is hoped to make it a more inviting space for social and group study.  This does put pressure on societies who had been using it occasionally for bookings for dance or musical rehearsal. In reaction to this Hels and Renaud are looking into whether there are any improvements that can be made to the cleaning rota which would allow groups to use the balcony and venue floors for activities space from Monday to Wednesday during daytime hours. Another small improvement. Please contact R.Mayers@kent.ac.uk if you are interested in using this space.     

An impression of the new Colyer Fergussion Music Building Main Hall Interior

I have also recently met with Sue Wanless who is the director of music at the University of Kent. The new Colyer Fergusson music building which is being constructed on the Canterbury campus (due for completion in October 2012) will have soundproofed rehearsal rooms of all sizes which I have been told student groups will have access to for the price of an access card (£5). This will be available to groups who have music as their main objective such as Music, live music, CPAS, Musical Theatre and any other groups who wish to make music.

I am unaware of any such developments at the Medway campus and would love to hear about any advances that have been made. I am looking forward to attending the new democratic meetings that are being set up at U.M.S.A which should allow for greater empowerment and effectively turning complaining into campaigning.    

Softly softly catchy monkey!

  

Gearing Up for 2012 and Student Participation

Well it's mid-August and we are only about a month away from the new intake of wide-eyed and fresh-faced student intake of 2012. For me and many other students at Kent, arrivals week is the most exciting time of year with online fora already starting to buzz with an expectant hive of students-to-be firing questions at current students and staff.

Volunteer 'Welcome Helpers 2011' 

In my opinion, welcome week is something that Kent Union do really well, with an incredible amount of forethought going into the planning of the events and entertainment which is organised for new and returning students. One overwhelming piece of evidence that leads me to believe that other returning students enjoy the week as much as I do is the number of students who choose to volunteer every year as welcome week helpers moving students into their new homes and helping them to become socially and emotionally as well as geographically adjusted. For any of you who may be arriving in September or may have missed the welcome week in the past, each college (Rutherford, Eliot, Keynes, Darwin, Woolf and Parkwood) have a team of helpers in brightly coloured t-shirts who not only physically help new students to move in but also arrange much of the college-based entertainment in the first week. Helpers are trained the week before arrivals weekend admirably arriving back in Canterbury a week early in order to do this. This year the training is undergoing a few improvements which should make it more streamlined this year. In addition this year's event will be extra-special as the sabbaticals (Kent students' elected representatives) will be announcing the Priority campaign which will be the primary focus of campaigning efforts this year.... and its a goodun trust me! These volunteers will be the first to know.

Kent Unions' International  event

Some events that should not be missed under any circumstances are the welcome fayres on September 20th and 21st. Here all of our societies and sports teams will be advertising themselves to new members, airing their wares and explaining what it is that they contribute to the diverse range of student-led activities at Kent.

If you are an international student then the international dinner on Tuesday 18th is a lovely event (with free food, drink and entertainment... can you ask for more?) its also a great way to meet other international students. I personally find meeting international students really rewarding which is one of the reasons I will be working closely with the international students' officer as last year. After the dinner the Big International night out is an event revitalized and revamped at the Venue and Attic. I don't want to give too much away at this stage but the event is going to be more regular, more fun and more lavish than ever before, don't miss out all are welcome! You can Find the Venue Facebook page here.

Another annual event that occurs at this time of year is training for our student groups. Having attended this training a fair few times myself as a student and delivered it once it feels pretty dry as it is based around a rather traditional lecture type delivery with the trainer just 'telling you stuff you need to know.' I felt that this was really tired and dated and almost cruel to expect volunteers to sit through 4+ hours of. Therefore, what we're planning this year will be based on a different model. I am writing a societies handbook which will include pages of useful information and answers to frequently asked questions. Hopefully this should empower the leaders of societies to be able to find solutions to their own challenges without having to wait to speak to a member of Union staff or one of the officers. This will also mean that we will not have to go into the basics in details on the training day. Instead, volunteers will only need to attend a shorter 90 minute plenary session, the afternoon session will focus on group sessions where societies can share their best-practice, experience and knowledge lead by an officer or member of staff on sessions such as; developing your group, effective fundraising, community projects and using multimedia effectively.  Both of these projects as well as the priority campaign are the projects I am managing ready for release in a month's time. And it doesn't feel like much time at all.

Kent Union Society Storage facility arrives August 2012

The society storage campaign  that I have been working on over the last year has now taken solid form! One of the main problems caused by not having any storage to speak of is that many volunteers are forced to store equipment in their own homes which is not only inconvenient but risky for a range of reasons. Pictured is a new storage facility under Eliot College walkway, a second facility is to be built in the next couple of months behind the Venue in order to accommodate further groups. Due to ongoing developments to the sports facilities on the Canterbury campus, some sports clubs will also be using this space which is a project that Matt (VP sports) and myself will be managing over the next year.

In addition to these projects there has been good progress with Kent Union's online volunteering and employability systems. The new "E and V toolkit" will be integrated meaning that students will be able to log their hours and see how their employability skills are developing on the same system that will be used by external volunteering providers to log their opportunity for volunteers. Future plans may see further integration with the University's 'my folio' and 'employability points scheme' with the ultimate goal being smooth operation between all of the toolkits provided at Kent for students to register and manage their own skills in preparation for future employment.

At Kent's Canterbury campus we have some incredible opportunities in activities with encouraging growth at Medway. Sadly, I feel that the 'traditional' student experience which is sought by many of Kent's Medway students is still not provided and students wait with bated breath to see whether their will be investment in a flexible social space that students will be able to use for their activities at Medway. The C4 site is a possibility for development, Medway students may have to hold their breath a little longer to see if the institution/s decide to invest in such a project. Greenwich and Christchurch students with their less traditional demographics and lack of on-campus dwellers may be less affected by the absence of a social hub. With Kent students at Medway paying £9k fees next year I wonder how this lack of social space provision will affect application numbers from Kent's 18-21 pool. Envy of the Canterbury facilities is at least steady.

Kent Union put £714,000 back in students' pockets 

Another thing that concerns me is how student participation in extra-curricular activities will be affected. With the exception of sports scholarships  or perhaps music scholarships there is no prior commitment to engage in activities outside of your academic studies and not all students will have access to these programmes. With rising tuition fees and high cost of living generally and in Canterbury especially, more and more students are looking for part-time work which is not necessarily easy to find in itself [Guardian 2010] .Research supports that there will be an increasing number of stay-at-home students studying at their local institution in order to keep costs down [Guardian 2011] This may have fiscal advantages but how does this affect the students' experience by not living in halls on campus or shared accommodation in their second and third years often seen as being large parts of the University experience.

Kent Union and The University believe that being involved in volunteering and activities whether sports, societies, volunteer groups or media is highly beneficial to students helping them to build up skills that employers find valuable and look for in job applications. It is also important not to overlook the de-stressing benefits of sport and hobbies. Never-the-less, with 40 hours spent on students' academic commitments per week as well as part time work, will students be able to make time for this valuable experience? Can students afford to be as involved as they have been in the past with less free time?

I hope so.

Your comments are graciously received.   

Scene Change at the Gulbenkian Theatre


For today's blog I'd like to take the opportunity to talk about the Gulbenkian and some of the recent changes that have come about since September.

The Gulbenkian Theatre, a fantastic facility for students

At the University of Kent, Students are fortunate to have a theatre and cinema on campus which is owned and operated by the University this has the distinct advantage of meaning that the views, opinions and tastes of students are at the forefront of the mission of the complex. Sadly, in my opinion in my time as a student studying at the Canterbury campus the Gulbenkian has not shown evidence of these commitments in its service in the way that I would like to have seen. In the recent past a tiny proportion of the audience would be made up of students and these were either at the healthily supported stand-up comedy nights (which have always been popular among students at the Canterbury campus and surely nationwide) or by arts students who to all intents and purposes are already engaged with the world of art and culture.The Gulbenkian was failing to engage the young thirsty-minded population of students on its very doorstep which I believe is not only a missed business-opportunity but guttingly is a dis-service to students. I believe that an arts complex on a University Campus has a duty to the students that walk through; and sadly sometimes past its doors to nurture cultural engagement especially as for some individuals this may indeed be their first visit to a theatre or cinema that doesn't just show blockbuster hits and high impact West-end musicals.

T:24 Drama And Theatre society at
Canterbury Campus, Nuts of course, but we love them. 

Having been employed, studied, volunteered and performed at the Gulbenkian like I've had quite a relationship with the place over my 5 years here and so felt quite passionately when I came into office last summer that some changes were due.

At this time there was an interim manager Mary-Ann Lelean for a period of several months and I met with her to discuss some of the major issues facing successful student engagement in the Gulbenkian including; the cost of hiring the theatre for societies such as T:24 Theatre society and Kent Dance, prices of the bar, cinema and theatre, the absence of any volunteering opportunities and the lack of any student dialogue or feedback. I remember turning up to the meeting with a list of items I wanted to raise and potential battles I expected to have, Mary-Ann was also armed with a list and as she listened to my suggestions she ticket them off on her almost identical list of intended improvements. This thought Yogi Bear ... was encouraging.

"Under Construction" The New Colyer Fergusson Building

Sometime between that meeting and September I had the pleasure of meeting Alan Fox and Liz Moran the two new permanent managers of the Gulbenkian who not only shared my vision for a more student-focussed and engaging campus arts-centre but had their own exciting big ideas... and a proven track record including a successful MacRobert at the University of Stirling. Now is a time of development at the Gulbenkian with the University's new Colyer Fergusson concert hall being built next door posing a world of exciting new arts opportunities for students and the local community and a facility I am keen to get my teeth into on behalf of current and future students at Kent crying out for quality extra-curricular facilities.

New Look Film and theatre
Programmes

As part of my priority  'Gulbenkian Campaign' I have worked closely with the new team seeing cinema prices plummet to £4 for students and £3.50 for student Gulbenkian Club members and theatre prices dropping to £5 (although this is dependant on negotiation with performers.) Having seen the figures for student attendance at the Cinema, there has been impressive growth in student numbers attending. The price for hiring the theatre for performance has been set to a low flat fee for student groups making it much more accessible for putting on performance.

Tiny Furniture: Free to feedback meeting attendees 

Most excitingly, I am working with Jake Taylor (Technical Manager) to set up a six-week rolling  volunteer placement scheme which will expose students to real first hand technical, front of house and arts centre marketing which will have formative feedback and offer students a mentor as well as being fully integrated with the K.S.C.V scheme awarded by the Union and University.

Finally, the Gulbenkian will be planning its first users' meeting open to all (dependant on room capacity!) at 4pm on May 30th at the Gulbenkian which will be an opportunity to offer suggestions and brainstorm with the team for future development at the arts centre. You are welcome even if you aren't a previous user. This will be followed by a viewing of Tiny Furniture a film about what one does after completing an arts degree! (Ironic?) or the Funny side the stand-up comedy night if you Prefer.

Above, the Salsa Society Performing at Worldfest in 2011 Winning "Best Choreography"


 All in all I'm very excited about the direction that the facility is taking. Although I'm proud of what I consider has been one of my most significant successes so far this year, much credit is due to the breath of fresh air that is the staff now working there.